Friday, 06 December, 2019

Garda Vetting Information

Garda Vetting Information.

Please read the instructions on applying for vetting carefully. One in five forms that are submitted cannot be processed because they have not been filled in correctly and legibly. You will save yourself time (and considerable frustration) if you ensure that the form (NVB1) is correctly completed.

Vetting Applications

Applications for vetting are submitted electronically in a process known as E-Vetting. The National Vetting Bureau (NVB) no longer accepts paper applications.

Process

Please see Vetting Invitation (NVB 1 or Parish NVB 1) form. You should give this to the applicant and ask him or her to complete Section 1 and 2.  Section 3 is to be completed by you on behalf of the organisation requesting the vetting (parish/school/diocesan agency/etc.). At this point in the process you must validate the identity of the applicant (see below).

Parishes should post the Invitation Form and photocopies of ID to this office. This information will be retained by the diocesan vetting office and does not require to be held in the parish. However, parishes should keep a register of parish volunteers that records the date on which they were vetted.

Other organisations, including schools, should email the applicants’ details in excel format to the diocesan vetting office, using the excel sheets that were sent to you. These organisations are required to retain the NVB 1 and copies of ID in either hard or soft format locally.

The applicant will then receive an email from NVB with their online application form (NVB 2).  If they do not complete this within 30 days the form becomes invalid and they will have to re-apply. The applicant is emailed a reminder to complete this form 9 days before it is due to expire.

Email

The applicant must provide a valid email address. If the applicant does not have their own email address they can:

Use the email address of a family member or friend, if they are happy to do so, or

Use an email address provided by the organisation for whom they wish to be vetted.

If the applicant does not have access to an electronic device one should be provided for them for the purpose of completing their application. Citizen Information Centres and public libraries can provide assistance and access to computers for applicants and their staff are aware of the requirements of E-Vetting.

The organisation requesting the vetting must also provide an email to be notified of the completion of the vetting. This should not be a public email as it contains sensitive information. It may be advisable to set up a vetting email address to be used for this purpose only.

Proof of Identity

NVB recommend that two forms of identification must be produced to validate the identity of the applicant, one of these should preferably be photographic.  So, for example, a passport or driving licence plus a letter or utility bill will suffice.

 Roles that require vetting in parishes

The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 states that all those who engage in ‘relevant work or activities’ with children or vulnerable persons must be vetted. Included in the definition of ‘relevant work or activities’ is “Any work or activity as a priest or minister or any other person engaged in the advancement of any religious beliefs to children or vulnerable persons unless such work is incidental to the advancement of religious beliefs to persons who are not children or vulnerable persons” (Schedule 1, Part 1, Section 7 and Schedule 1, Part 2, Section 7).

The diocese takes the view that all those who exercise public ministry in parishes must be vetted. A list of those parish ministries for which vetting is required is available here. These roles are listed on the Parish NVB 1 form so that the person submitting the form on behalf of the parish just has to tick the appropriate box.

Minors

Where an application is being made for a 16 or 17 year old the consent of the parent / guardian must also be obtained (there is no vetting of children under 16).  This is done by asking the parent or guardian to fill up the form (NVB 3).  In addition the email address provided on the vetting invitation form (NVB 1) and the telephone number is the email address and telephone number of the parent / guardian (not the young person).

Proof of identity must also be obtained for the parent / guardian and the young person.

Re-Vetting

The policy of the Diocese is that those in public ministry must be vetted every three years.

Confidentiality

Vetting is a confidential process and vetting information must only be shared between those with a right of access to it. Within a parish, diocesan agency or school setting that means the applicant and the person who signs off on their application on behalf of the organisation.

Enquiries to:    gardavetting@dublindiocese.ie

Phone:             01 8360314